Privacy Policy

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Privacy Notice

At 'Women Who Walk' we respect your privacy. This Privacy Notice explains what information we collect about you, how we may use it, and the steps we take to ensure that it is kept secure. We also explain your rights and how to contact us.

Please note, our website may contain links to other websites which are provided for your convenience. We are only responsible for the privacy practices and security of the ‘Women Who Walk’ Website. We recommend that you check the privacy and security policies and procedures of each and every other website that you visit.

By using the website and submitting your personal data to us you are accepting the practices described in this Privacy Notice.

If you have any questions about this Privacy Notice, please email info@womenwhowalk 

What is Personally Identifiable Information (PII) / Personal Data?

Personal data or PII means any information relating to a person who can be identified either directly or indirectly by that information; it may include but is not restricted to name, address, email address, phone number and location data.

The personal data we collect

In order to provide the services you require, you may provide us with the following:

· contact details provided on the contact us page[MS1] ;

· written or verbal information by subscribing to a newsletter sent by us;

· corresponding with us by e-mail or otherwise;

· completion of a survey[MS2] .

The personal information you provide may include:

· your name

· e-mail address

· telephone number

· postal address

· data of birth

Information we collect about you

· We may collect your social media username, if you interact with us through those channels, to help us respond to your comments, questions, or feedback

· All personal information, will be recorded, used, and protected by us in accordance with current data protection legislation and this Privacy Notice

· To deliver the best possible web experience, we use cookies. To find out how we use cookies on this site, see our Cookie Notice[MS3] 

Information about other people

If you provide information to us about any person other than yourself, you confirm that you have made that person aware of how we may collect, use, and disclose their information, the reason you have provided it, how they can contact us, the terms of this notice and that they have consented to such collection, use and disclosure

How we will use your information

· to register you for newsletters when requested;

· to respond to your queries or complaints. Handling the information, you submit to us enables us to respond effectively. We may also keep a record of these queries to inform any future communications between us and to demonstrate how we communicated with you throughout. We do this on the basis of our legitimate interests in providing you with the best service;

· to complete surveys [MS4] about ‘Women Who Walk’ events;

· as part of our efforts to keep our website safe and secure;

· to comply with applicable law, for example, in response to a request from a court or regulatory body, where such request is made in accordance with the law.

Lawful grounds for processing

To process your data lawfully we need to rely on one or more valid legal grounds. The grounds we may rely upon for the processing of your Personal Data include:

· your consent to particular processing activities. For example, where you have consented to us using your information for sending you a newsletter;

· legitimate interests we pursue as a business, except where such interests are overridden by your interests and fundamental rights;

· compliance with any legal obligation to which we are subject, for example, the processing for the purposes of complying with applicable law.

Disclosure of your personal data

There are circumstances where we wish to disclose or are compelled by law to disclose your personal data to third parties. This will only take place in accordance with the applicable law and for the purposes listed above. These scenarios include disclosure to:

· analytics and search engine providers that assist us in the improvement and optimisation of our website. Your personal data is generally shared in a form that does not directly identify you;

· public authorities where we are required by law to do so;

· if required, in order to receive legal advice;

· any other third party where you have provided your consent.

Security

We take the security of personal information very seriously. We have measures[MS5] in place to ensure that our computer systems and databases are protected against unauthorised disclosure, use, loss, and damage.

However, no data transmission over the internet is fully secure. As a result, while we try to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

Updating and correcting information

We encourage you to promptly update your personal information if it changes.
You are able to update or correct your personal information by contacting us by email (see our Contact us section). [MS6] Please include your name and email address when you contact us as this helps us to ensure that we accept amendments only from the correct person.

International transfer of personal data

We do not transfer your personal data to countries outside of the EEA or to international organisations. 

Retention of personal data

We retain email communication for one year [MS7] and will not retain beyond this period any of your personal data that is no longer required for the purposes set out in this Privacy Notice. The retention of your personal data will be subject to periodic review.

 

Your rights

Data protection law provides data subjects with numerous rights, including the right to: access, rectify, erase, restrict, transport, and object to the processing of, their personal data. Data subjects also have the right to lodge a complaint with the relevant data protection authority if they believe that their personal data is not being processed in accordance with applicable data protection law.

Right to make subject access request (SAR) - Data subjects may, where permitted by applicable law, request copies of their personal data. If you would like to make a SAR, i.e. a request for copies of the personal data we hold about you, you may do so by emailing us at info@womenwhowalk.co.uk. The request should make clear that a SAR is being made. You may also be required to submit a proof of your identity.

Your right to lodge a complaint with the supervisory authority - We suggest that you contact us about any questions or if you have a complaint in relation to how we process your personal data. However, you do have the right to contact the relevant supervisory authority directly. To contact the Information Commissioner’s Office, the supervisory authority in the United Kingdom, please visit the ICO website for instructions.

Changes to this Privacy Notice

We may amend this Privacy Notice at any time. Any changes we may make will be posted on this page, so please check back frequently. Your continued use of our website and our services after posting will constitute your acceptance of, and agreement to, any changes.